The software includes a dedicated visit logger that is intended to work in conjunction with a barcode scanner, although it will work without it. The logger is very similar in functionality to the Log Visit section in the main membership program.
The logger starts by prompting for a customer ID:
When the enter key is pressed the member number will be validated and the result displayed on the screen. The background colour will reflect the status:
Changing Logging Mode
The visit logger will work in 3 modes:
1. Entry Mode
In this mode all membership numbers entered are logged as entries and they
are added to the current session list. However if the member is already logged
as present in the current session an error condition will be flagged.
2. Exit Mode
In this mode all membership numbers entered are logged as exits from the
club, and the member is removed from the current session list.
3. Auto Entry/Exit Mode
In this mode when a member's number is entered the current session list is
checked to see if the member is already present. If they are not currently
present in the session they are logged as entering and they are added to the
current session list. If they are present they are logged and exiting and
removed from the list.
Issuing Temporary Cards
The visit logger can be used to issue temporary cards. These are special cards which have been added to the membership database that have the Temporary Member flag set. To issue a temporary card do the following:
If successful the system will tag the temporary card as valid until the end of the day and log the temporary member as entering in the visit logs and add the temporary member in the current session list.
Using a Barcode Scanner
A barcode scanner can either be purchased from KitUp for use with the membership system or you can purchase and setup your own scanner. If you purchase your own scanner it will need to be able to read Code 39 barcodes. It should be setup to insert key strokes into the keyboard stream and append a carriage return at the end of the sequence.
Once the barcode scanner is correctly setup and connected it can be tested by using Windows Notepad to ensure that the scanned barcodes are correctly inserting the key strokes. Once this is verified the logging program can then be used with the barcode scanner by simply scanning the barcode from the membership cards as required.
Using the special barcodes
The main program has a special report called Special Barcodes Sheet which can be selected from the View Reports action in the Other Reports section. This will produce a sheet that looks like this:
The special barcodes can be scanned to:
Most of these actions will request a confirmation by requesting you scan the Yes or No barcode. These special barcodes are useful when there is not easy access to a keyboard.
The following options are available to modify the configuration/running of the visit logging program: