SwiftTec: Club Membership System

Adding and Editing Members

The SwiftTec Club Membership System uses the same mechanism for adding and editing members.

When editing a member you are first prompted to select the member to be edited. (This screen is skipped when adding a new member).

Here you can either enter the member's membership number directly or opt to select the member from a filtered list of all members.

Having selected a member to edit you are the presented with a new window in which you can edit:

 

Member Details

On this page you can edit the main member details (name, date of birth, membership type, etc) as seen above. In addition you can perform 2 extra functions from this page:

 

Get Photo

By pressing this button you can choose a photo to be recorded for the member. This will be copied into the photos folder underneath the main data folder using the members number as a base, e.g. If you select a JPG file for member 1234 the file will be named 1234.jpg.

 

Take Photo (new for v.1.3.0)

By pressing this button you can take and save a photo using an attached video or camera device such as a webcam. If successful the photo will be copied into the photos folder underneath the main data folder using the members number as a base.

 

Renew Membership Now

Pressing this button allows you to set the expiry date for the member.



You can either select the member to never expire or to expire on a selected date. By default the new expiry date is set to 1 year from the current date, but this can be easily changed by entering or selecting a new date.

 

Member Address

On this page you can edit the address information for the member. The fields (address, town, etc) should be filled in as appropriately

 

Emergency Contact Info

On this page you should enter the emergency contact details. This is very similar to the member address information but with the addition of the following fields:

 

Member Flags

This page allows you to tick the appropriate flags for the member being edited. The flags are the combination of the system defined flags and the user-defined flags. The user-defined flags can be set from the program options. The flags are set or cleared by clicking with the mouse to the left of text. Each click will toggle between being ticked and not-ticked.

The system defined flags have the following meanings:

Flag Meaning
Membership Cancelled This member has had his or her membership cancelled. Selecting this flag will prevent the member from being displayed in the member selection lists.
Banned This member has been banned. When selected any attempt to log a visit from the member will result in an error condition.
Suspended This member has been suspended. When selected any attempt to log a visit from the member will result in an error condition.
Hide member in selection lists If selected, this flag prevents the card from being listed in the member selection lists. This flag is often used in conjunction with temporary membership cards to exclude them from membership lists.
Temporary Membership Card This is a temporary membership card. If selected this membership number can be used in conjunction with the Issue Temporary Card functionality of the visit logger.
Hide expiry date on membership card Selecting this flag will prevent the expiry date from being displayed on the membership card.

 

 

Member Notes

This page allows you to create notes on the member which can be used for club purposes. In this example we show medical notes.